This agreement is between [Your Name], trading as [Business Name] (the "Tutor"), and the client named below (the "Client" or, for under-18 students, the parent or guardian acting on their behalf).
This agreement takes effect on the date signed below, continues until terminated in accordance with section 9, and governs all tutoring sessions provided by the Tutor to the Client.
The Tutor agrees to provide private tutoring in [Subject(s) and level, e.g. GCSE Maths]. Sessions will be delivered as follows:
Session times will be agreed by mutual arrangement and confirmed in writing (email or message) at least [24 / 48] hours in advance.
The current session rate is [£XX per hour / per session]. Fees are reviewed annually and the Tutor will give at least 4 weeks' written notice of any increase.
Payment is due:
Invoices not paid within 14 days may attract a late payment fee of [£5 / 2%] per week. The Tutor reserves the right to suspend sessions while fees remain outstanding.
The Tutor operates the following cancellation policy, as set out in full in the Cancellation & Rescheduling Policy, which forms part of this agreement:
If the Tutor needs to cancel a session, the Client will be offered a full refund or a replacement session at a mutually convenient time. The Tutor will not charge for sessions cancelled on their own initiative.
Emergency cancellations (documented illness, bereavement, or similar) may be waived at the Tutor's discretion.
Parents/guardians are welcome to be present during in-person sessions. For online sessions, the Tutor asks that a parent/guardian is in the building during the session. Session recordings are not made without prior written consent.
The Tutor processes personal data as a data controller under the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018. The data collected (name, contact details, education information) is used solely to provide tutoring services and to fulfil legal obligations. It is not shared with third parties except as required by law.
Data is retained in line with the retention periods set out in the Tutor's Privacy Notice, which is provided separately, and is then securely deleted.
Any materials created by the Tutor (worksheets, lesson plans, resources) remain the intellectual property of the Tutor. The Client may use materials for personal study but may not reproduce, share, or sell them without written consent.
The Tutor endeavours to provide high-quality tuition but cannot guarantee specific exam results or grade outcomes. Subject to the paragraph below, the Tutor's liability in connection with this agreement is limited to the total fees paid in the three months preceding any claim.
Nothing in this agreement limits or excludes liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for any other liability that cannot lawfully be limited or excluded. Nothing in this agreement affects the Client's statutory rights.
The Tutor holds public liability insurance: [Insurer and cover level — or "details available on request"].
For in-person sessions at the Client's premises, the Client is responsible for ensuring a safe environment for the Tutor.
Either party may terminate this agreement by giving [2 weeks / 4 weeks] written notice. The Tutor may terminate immediately if fees remain unpaid for more than 30 days, or if the Client (or student) engages in conduct that the Tutor reasonably considers inappropriate or unsafe.
All outstanding fees remain due on termination.
Any change to this agreement must be agreed in writing by both parties. This agreement, together with the Cancellation & Rescheduling Policy and the Privacy Notice, forms the entire agreement between the parties.
This agreement is governed by the law of [England and Wales / Scotland / Northern Ireland] and disputes will be resolved in the courts of that jurisdiction. Where the Client is a consumer, nothing in this clause deprives them of the protection of the mandatory rules of the law of the part of the UK in which they live.
Signed: [Your Name]
Date
Signed (full name)
Date
Relationship to student (if under 18)